Apprentice IT Procurement Administrator
The role has responsibility for supporting the IT Team in all aspects of procurement. Assisting and administering contracts and licence management for Rexel UK. Taking on the day-to-day administration of IT Suppliers and Assets. This will include managing asset delivery and dispatch. Supplier monitoring activities, data analysis, billing and reporting will be required. You will maintain Licensing and Contract documentation throughout the lifecycle of the Supplier relationship. The Apprenticeship is Procurement and Supply Assistant Level 3.
The Role
- Continually adopt 'Best Practice' for Procurement and support in evolving the ‘Best Practice Guide’ recommending any changes to improve operational effectiveness to deliver ‘added value’ in terms of enhancing the end user experience.
- Monitor, plan and schedule action requests and respond to queries that come into the IT Procurement Mailbox. Ensuring all requests are carried out accurately and in a timely manner
- Ensure suitable SLAs and KPIs are in place for all contracts and managing reporting is delivered as agreed.
- Maintain a contract database and ensure schedule in place and up to date
- Implement and maintain procurement and contract management systems, software licences and maintenance schedules, ensuring that contracts are properly maintained, and all key dates managed.
- Support senior management to negotiate agreements with preferred suppliers.
- Monitor contract documents to ensure compliancy.
- Engage proactively and collaboratively with suppliers to resolve incidents, problems, or unsatisfactory performance.
- Engage with and contribute to the work of cross-functional teams to ensure that customers and user needs are being met throughout the deliverable/scope of work
- Attend and schedule regular Vendor Service review meetings.
- Collate regular reports produced on vendor performance and contract spend
- Maintain / Update User Access records and ensure that joiners and leavers are processed effectively.
- Participate in Supplier Forums
- Demonstrate strong team work ethics, working effectively with all other members of the IT team and third-party service providers to achieve the required levels of support for the business
The Person:
- Undertake ‘Procurement & Supply Assistant’ Apprenticeship Standard, Level 3 End-Point Assessment Plan by Institute for Apprenticeships & Technical Education
- Work towards Level 4 of ‘Vendor Management’ for Skills of the Information Age (SFIA) British Computer Society.
- Degree of IT industry knowledge including software licensing and hardware maintenance agreements.
- Experience of working with business stakeholders and IT colleagues in developing and managing SLAs
- Demonstrable experience in preparing tender documents and assessment criteria
- Experience in administration preferred
- Ability to work with minimal supervision
- Demonstrate strong organisational skills with the ability to priorities and multi-task
- Computer literate, with key board skills and experience of using Microsoft O365 applications
Rexel is a global industrial distributor serving the Electrical, PPE and MRO sectors with over 30,000 employees and operations in over 37 Countries. In the UK Rexel has over 2,000 staff working from 250+ branches.
We value people who have a sense of urgency and excitement, who demonstrate candour, insight and creativity, and thrive in an environment of change and challenge. We value people who take the company personally - being a part of Rexel UK means being part of the most exciting customer focused electrical wholesaler, a place where employees want to build their futures. Rexel is an equal opportunities employer.
Rexel UK Ltd. believes that this role does not meet the criteria to be considered within the Home Office Shortage Occupation list. Therefore, Rexel UK Ltd. will not support an application for visa sponsorship and all applicants for this role must have an unrestricted right to work in the UK.