The position of Talent Acquisition Coordinator will be based out of our Dallas, TX locations!

Summary

The Talent Acquisition Coordinator will play a crucial role in facilitating a seamless hiring process for candidates and hiring managers alike. This role will be responsible for guiding candidates through the hiring journey, managing offer letter processes, and overseeing preboarding and onboarding procedures. The Talent Acquisition Coordinator is key to enhancing the overall candidate and hiring manager experience within the Talent Acquisition (TA) organization.

What You’ll Do

• Candidate Management: Efficiently move candidates through the hiring process, ensuring timely communication and support at each stage. Create, post, and maintain job requisitions, ensuring accuracy and alignment with organizational needs
• Offer Letter Coordination: Initiate and manage the offer letter process, including drafting, obtaining approvals, and delivering offer letters to candidates. Screen and refer qualified applicants to hiring managers for interviews, ensuring a strong candidate pool
• Background Checks and Compliance: Initiate and oversee candidate background checks and drug screening processes, documenting results and communicating findings to relevant stakeholders. Collaborate with HR Directors and the Legal Team to ensure compliance with Rexel USA’s hiring processes, particularly when hiring from competitors
• Preboarding and Onboarding Support: Interact with candidates during the preboarding phase, addressing inquiries related to benefits, relocation, and onboarding procedures. Coordinate the relocation process for new hires in partnership with our third-party relocation provider
• New Hire Preparation: Monitor and facilitate the completion of new hire paperwork and onboarding processes, collaborating with HR, IT, Finance, and other key stakeholders to ensure all equipment, tools, and access are ready for new hires on Day 1
• Process Improvement and Innovation: Collaborate with team members, strategic partners, and internal customers to enhance hiring, preboarding, and onboarding processes, simplifying interactions with the TA team and delivering exceptional customer service. Identify and recommend improvements to existing TA policies and procedures, driving innovation to enhance efficiency and effectiveness
• Track Effectiveness: Leverage data to understand and improve TA coordination turnaround times. Share ideas with manager on how to accelerate Rexel’s hiring processes and improve the overall candidate experience
• Learning and Project Involvement: Effectively prioritize day-to-day activities, while learning new skills and contributing to a project to achieve meaningful results and team success
• Other duties as assigned

The information contained in this job description is intended to describe the essential job functions required of those assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities needed to perform the job. Please note that management retains the right to assign or reassign duties and responsibilities to this job at any time. The ability to competently perform all the essential duties of the position, with or without reasonable accommodation, demonstrate commitment to effective customer service delivery, integrity, and the ability to work productively as a member of a team or work group are basic requirements of all positions at Rexel USA.

What You’ll Need

• High School or GED    
• 2+ years of experience in talent acquisition, human resources, or customer service environment
• Experience working in a fast-paced Talent Acquisition or HR department
• Has experience with SmartRecruiters or another Applicant Tracking Systems (preferred)

Knowledge, Skills & Abilities

• Takes initiative to learn the business and customer needs
• Collaborates, communicates effectively and provides excellent customer service 
• Pays attention to detail, is organized and manages time
• Influences and executes work effectively and efficiently 
• Eager to learn and share new ways of working with others
• Strong understanding of recruitment processes, background check procedures, compliance with labor laws and regulations and onboarding

Working Conditions and Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working Environment:    

• Exposed to unpleasant or disagreeable physical environment such as high noise level and/or exposure to heat and cold    None
• Exposed to electrical hazards; risk of electrical shock    None
• Handles or works with potentially dangerous equipment    None
• Travels to offsite locations    Occasionally – up to 20%

Physical Demands:    

• Sit: Must be able to remain in a stationary position    Constantly – at least 51%
• Walk: Must be able to move about inside/outside office or work location    Occasionally – up to 20%
• Use hands to finger, handle, or feel: Operates a computer and other office machinery    Constantly – at least 51%
• Stoop, kneel, crouch, or crawl: Must be able to crouch down to stock shelves, pick up boxes, or position oneself to maintain computers in the lab/under desks/in server closet    None
• Climb or balance: Must be able to ascend/descend on a ladder, forklift, pallet jack, or other warehouse equipment    None
• Talk, hear, taste, smell: Must be able to use senses to effectively communicate with co-workers and clients and detect hazardous conditions    None

Weight and Force:    

• Up to 10 pounds    None
• Up to 25 pounds    None
• Up to 50 pounds    None

“Rexel USA (A VEVRAA Federal Contractor), and its affiliated companies, is an EEO/Disabled/Veterans employer. All qualified candidates will receive consideration for employment without regard to any characteristics protected by law.”